Energy and Sustainability

Village of Camillus, NY

Benchmarking Resolution

IN THE MATTER OF THE VILLAGE OF CAMILLUS ESTABLISHING ENERGY BENCHMARKING

REQUIREMENTS FOR CERTAIN MUNICIPAL BUILDINGS RESOLUTION

The VILLAGE BOARD OF TRUSTEES OF THE VILLAGE OF CAMILLUS, in the County of Onondaga, State of New York, met in regular session at the Municipal Building, located at 37 Main Street, in the Village of Camillus, County of Onondaga, State of New York, on the 3rd day of December 2018 at 6:00 p.m.

The meeting was called to order by Mayor Butler-Rhoades, and the following were present, namely:

Deputy Mayor Martin Rinaldo

Trustee Ann Eckert

Trustee Richard Waterman

Trustee Michael McBride

Absent: None

The following resolutions were moved, seconded and adopted:

WHEREAS, buildings are the single largest user of energy in the State of New York; the

poorest performing buildings typically use several times the energy of the highest performing

buildings—for the exact same building use; and

WHEREAS, collecting, reporting, and sharing building energy data on a regular basis

allows municipal officials and the public to understand the energy performance of municipal

buildings relative to similar buildings nationwide, and equipped with this information the Village

of Camillus is able to make smarter, more cost-effective operational and capital investment

decisions, reward efficiency, and drive widespread, continuous improvement; and

WHEREAS, the Village of Camillus Board of Trustees desires to use Building Energy

Benchmarking, a process of measuring a building’s energy use, tracking that use over time, and

comparing performance to similar buildings, to promote the public health, safety, and welfare by

making available good, actionable information on municipal building energy use to help identify

opportunities to cut costs and reduce pollution in the Village; and

WHEREAS, as such the Village of Camillus Board desires to establish procedure or

guideline for Village staff to conduct such Building Energy Benchmarking; and

NOW THEREFORE, IT IS HEREBY RESOLVED AND DETERMINED, that the

following specific policies and procedures are hereby adopted and imposed as active and

affirmative financial internal control procedures of the Village of Camillus.

BUILDING ENERGY BENCHMARKING POLICY/PROCEDURES

§1. DEFINITIONS

(A) “Benchmarking Information” shall mean information generated by Portfolio Manager, as herein

defined including descriptive information about the physical building and its operational characteristics.

(B) “Building Energy Benchmarking” shall mean the process of measuring a building’s Energy use, tracking that use over time, and comparing performance to similar buildings.

(4) “Covered Municipal Building” shall mean a building or facility that is owned or occupied by

the Village of Camillus that is 1,000 square feet or larger in size.

(5) “Department” shall mean the Village of Camillus Clerk’s Office.

(6) “Energy” shall mean electricity, natural gas, steam, hot or chilled water, fuel oil, or other

product for use in a building, or renewable on-site electricity generation, for purposes of

providing heating, cooling, lighting, water heating, or for powering or fueling other end-uses in

the building and related facilities, as reflected in Utility bills or other documentation of actual

Energy use.

(7) “Energy Performance Score” shall mean the numeric rating generated by Portfolio Manager

that compares the Energy usage of the building to that of similar buildings.

(8) “Energy Use Intensity (EUI)” shall mean the kBTUs (1,000 British Thermal Units) used per

square foot of gross floor area.

(9) “Gross Floor Area” shall mean the total number of enclosed square feet measured between

the exterior surfaces of the fixed walls within any structure used or intended for supporting or

sheltering any use or occupancy.

(10)omitted in original document

(11) “Portfolio Manager” shall mean ENERGY STAR Portfolio Manager, the internet-based

tool developed and maintained by the United States Environmental Protection Agency to track

and assess the relative Energy performance of buildings nationwide, or successor.

(12) “Utility” shall mean an entity that distributes and sells Energy to Covered Municipal

Buildings.

(13) “Weather Normalized Site EUI” shall mean the amount of Energy that would have been

used by a property under 30-year average temperatures, accounting for the difference between average temperatures and yearly fluctuations.

§2. APPLICABILITY

(1) This policy is applicable to all Covered Municipal Buildings as defined in Section 1 of this

policy.

(2) The Commissioner may exempt a particular Covered Municipal Building from the

benchmarking requirement if the Commissioner determines that it has characteristics that make

benchmarking impractical.

§3. BENCHMARKING REQUIRED FOR COVERED MUNICIPAL BUILDINGS

(1) No later than May 1 every year, the Commissioner or his or her designee from the

Department shall enter into Portfolio Manager the total Energy consumed by each Covered

Municipal Building, along with all other descriptive information required by Portfolio Manager

for the previous calendar year.

(2) For new Covered Municipal Buildings that have not accumulated 12 months of Energy use

data by the first applicable date following occupancy for inputting Energy use into Portfolio

Manager, the Commissioner or his or her designee from the Department shall begin inputting

data in the following year.

§4. DISCLOSURE AND PUBLICATION OF BENCHMARKING INFORMATION

(1) The Department shall make available to the public on the internet Benchmarking Information

for the previous calendar year:

(a) no later than September 1 each year for Covered Municipal Buildings; and

(2) The Department shall make available to the public on the internet and update at least

annually, the following Benchmarking Information:

(a) Summary statistics on Energy consumption for Covered Municipal Buildings derived

from aggregation of Benchmarking Information; and

(b) For each Covered Municipal Building individually:

(i) The status of compliance with the requirements of this Policy; and

(ii) The building address, primary use type, and gross floor area; and

(iii) Annual summary statistics, including site EUI, Weather Normalized Source

EUI, annual GHG emissions, and an Energy Performance Score where available;

and

(iv) A comparison of the annual summary statistics (as required by Section

4(2)(b)(iii) of this Policy) across calendar years for all years since annual

reporting under this Policy has been required for said building.

§5. MAINTENANCE OF RECORDS

The Department shall maintain records as necessary for carrying out the purposes of this Policy,

including but not limited to Energy bills and other documents received from tenants and/or

Utilities. Such records shall be preserved by the Department for a period of three (3) years.

§6.ENFORCEMENT AND ADMINISTRATION

(1) The Commissioner or his or her designee from the Department shall be the Chief

Enforcement Officer of this Policy.

(2) The Chief Enforcement Officer of this Policy may promulgate regulations necessary for the

administration of the requirements of this Policy.

(3) Within thirty days after each anniversary date of the effective date of this Policy, the Chief

Enforcement Officer shall submit a report to the Village of Camillus including but not limited to

summary statistics on Energy consumption for Covered Municipal Buildings derived from

aggregation of Benchmarking Information, a list of all Covered Municipal Buildings identifying

each Covered Municipal Building that the Commissioner determined to be exempt from the

benchmarking requirement and the reason for the exemption, and the status of compliance with

the requirements of this Policy.

FURTHER RESOLVED, the Village Board, in regular session duly convened, does

hereby authorize and direct the Mayor or Clerk-Treasurer of the Village of Camillus to execute

such other and additional documents as may be required for to perfect the resolutions herein;

The adoption of the foregoing Resolution was moved by Trustee Waterman, seconded by

Trustee Eckert, and duly put to vote, which resulted as follows

Patricia J. Butler-Rhoades Mayor Voted – Yes

Martin Rinaldo Deputy Mayor Voted – Yes

Ann Eckert Trustee Voted – Yes

Richard Waterman Trustee Voted – Yes

Michael McBride Trustee Voted – Yes

THIS RESOLUTION WAS DULY ADOPTED

I, Sharon Norcross, Village Clerk of the Village of Camillus, DO HEREBY CERTIFY that the preceding Resolution was duly adopted by the Village Board of Trustees of the Village of Camillus at a regular meeting of the Board duly called and held on the 3rd day of December 2018; that said Resolution was entered in the minutes of said meeting; that I have compared the foregoing copy with the original thereof now on file in my office; and that the same is true and correct transcript of said Resolution and of the whole thereof.

I FURTHER CERTIFY that all members of said Board had due Notice of said meeting.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed The seal of the Village of Camillus, this 5th day of December 2018.

Sharon Norcross

Village Clerk of the Village of Camillus

Onondaga County, New York